The final decision regarding access to a private document collection is the prerogative of the Director of the Archive. Even though the donor may give permission to a researcher to consult his or her collection, the Archive is still entitled to refuse or reserve such access until the collection concerned has been classified should it be an unclassified collection.
There are certain collections which are subject to specific donor stipulations. Applications for the viewing of these collections must be made in advance.
Since the process of determining access could take some time, researchers are requested to complete their application forms at the commencement of their studies to avoid disappointment and inconvenience.
Before access is granted to a document collection, the researcher must undertake to do the following:
The right to make photocopies from private document collections is reserved. Researchers must bear in mind that photocopies of archivalia in collections which are not yet 20 years old are only made in exceptional cases.Research application form